How to Create a Professional Video Call Setup in Your Apartment

With remote and hybrid work now part of everyday life, having a polished video call setup is essential. The good news? You don’t need a large space or expensive equipment to create a clean, professional look within your apartment. With a few adjustments, you can transform almost any corner into a reliable, camera-ready workspace.

Start with the Right Location

Start by selecting a location that feels calm and uncluttered. Many mid-rise apartments in the GTA offer bright natural light and flexible layout options, so you may be surprised by how nicely a small nook or dining area can double as a workspace. Try to pick a spot with minimal foot traffic and background noise. If your apartment faces a busy street, positioning yourself farther from the windows can help reduce sound distractions.

Think about what’s behind you as well. Your background doesn’t need to be an empty wall, but it should look tidy and intentional.

Use Lighting to Your Advantage

Good lighting instantly improves how you appear on camera. Natural light is ideal, so if possible, face a window rather than sitting with one behind you. This prevents your face from being shadowed or backlit.

If natural light isn’t available, consider adding a small ring light or desk lamp with a daylight LED lightbulb. Place the light slightly above eye level to create a soft, even glow. You don’t need studio-quality equipment, just enough to ensure your face is clearly visible and the lighting looks consistent throughout the day.

Create a Comfortable and Functional Workspace

Even in smaller apartments, you can carve out a comfortable setup with a few adjustments. A sturdy table or desk makes a big difference in keeping your camera steady and your posture supported. If you don’t have a dedicated desk, a dining table can work well when paired with a supportive chair.

Cable organization can also improve your space visually and practically. Use clips or small adhesive organizers to keep cords for your laptop, headphones, and charger neatly routed. Not only does this help reduce clutter, but it also prevents accidental disconnections mid-call.

Improve Your Audio Quality

Clear audio is just as important as a clear picture. Using earbuds or a simple USB microphone can significantly reduce background noise and echo, which is especially helpful in apartments with open-concept layouts. Soft items like rugs, curtains, or even a fabric wall hanging can help absorb sound if your space tends to echo.

If you share your apartment with roommates or family, giving them a quick heads-up before a meeting can help minimize interruptions. For those who work from home regularly, a small whiteboard on your door can be a friendly reminder that you’re currently on a call.

Position Your Camera for a Natural Look

Camera placement plays a big role in how you come across on video. Aim to position your laptop or external camera at eye level, with your face centered on the screen. Using a laptop stand is an easy fix to avoid an awkward upward or downward angle.

Make sure there’s a little space between the top of your head and the edge of the frame, and keep the camera about an arm’s length away. This gives your video a natural, balanced composition.

Keep Your Background Clean and Professional

Your background subtly communicates your personal style, so keep it simple and uncluttered. Store away items like laundry baskets, paperwork, or gym equipment before a call. A simple bookshelf, some artwork, or a tidy dresser can help you appear polished without pulling attention away from you.

Plants are also a great addition. They bring warmth and color without overwhelming the space. Even a small windowsill plant can enhance your on-screen appearance.